Administration


 Sale of used YAA bosses
 YAA and NCAS affiliation fees 2016-2017
 AGB direct members and YAA/NCAS membership
 AGB affiliation fees 2016-2017
 Policies, procedures, documentation etc
 Special requirements at YAA shoots
 Coach qualification grants
 YAA contributions to costs
 The Yorkshire Award
 Selection for county teams
 Data Protection Act
 AGB equity policy


YAA and NCAS affiliation fees 2017-2018

The full details of the 2017/18 YAA/NCAS affiliation fees, payable from 1st October 2017 are:

 YAA FeesNCAS FeesArchery GB Fees
Senior (per person)£3.00£2.00£44.00
Senior 18-24 (per person)£3.00£2.00£11.00
Junior U 18 (per person)£0.30£0.20£11.00
Archer with Disabilities (per person)£0.30£0.20£11.00
Direct MembersAppropriate fee equivalent to categories shown aboveSee AGB for Details
School Club (bloc fee)
Note Option for YAA/NCAS to pay per person as above.
£5.00£5.00£80.00
University Club (bloc fee)£25.00£20.00£150.00

Several changes were approved at the YAA and NCAS AGMs. This document explains the subscription fee arrangements for the 2016-17 affiliation:
 YAA & NCAS affiliation fee structure 2017-18 (DOCX)

If you have any questions about the YAA fee structure for 2016/17, please contact Dave Phillips, YAA Treasurer, on dp@davephome.co.uk.

Dave Phillips
YAA Treasurer

Sale of used YAA bosses

For the last few years the YAA have sold off a few used target bosses, usually after 3 or 4 years' use at the YAA Outdoor Tournaments. They plan to continue with this over the next few years.

As stated in the YAA Policy covering the sale of second hand YAA Bosses, the YAA Committee have agreed to sell 10 bosses in 2016. The cost per boss will be £40. The bosses must be collected from Wetherby on Sunday the 4th of June 2017. All other details are contained in the policy below.

Arrangements

Before March each year, the numbers of bosses to be sold that year and the cost of each boss will be agreed by the committee, and published on the website and in the Newsletter.

Requests from clubs (e-mail or letter) will be accepted by the YAA Secretary, from 1st April each year, and will be dealt with in order of receipt.

No waiting list will be carried forward.

A maximum of 5 bosses per club will be allocated, up to the number agreed for sale. Additional bosses may be offered if the requests do not total the number for sale.

To ensure all clubs have an equal opportunity to purchase, and under normal circumstances, each club being offered bosses will not be offered bosses again within the next 5 years, unless not all bosses are allocated.

Collection will be from Wetherby during the June Championship weekend.

Andy Wilkinson
Yorkshire Archery Association Secretary
Archery GB County Development Coordinator
yaa.sec@googlemail.com

AGB direct members and YAA/NCAS membership

(Revised 28th August 2016)

Archery GB has now decided that all clubs and direct members must affiliate to county and region, unless there are exceptional circumstances. See the article "Change of Focus" on page 62 of the Summer 2016 edition of Archery UK, which presents their revised interpretation of Law 22. Affiliation of clubs to county and region has been considered optional for the past few years, and has long been considered optional for direct members, but this has now changed.

The article states: "As of 1 October 2016, except under exceptional circumstances, all clubs and all Archery GB members (including Direct Members) will be expected to join their county and region."

To do this, direct members should send their details (name, address, telephone number, e-mail, AGB number) accompanied by the appropriate YAA/NCAS subscription fees (see above) to the County Treasurer:

    Dave Phillips
    Treetops
    Back Lane
    North Duffield
    Selby
    YO8 5RJ

Their affiliation will be acknowledged and confirmed by letter.

All YAA correspondence to clubs (newsletters, AGM papers etc) will be available via the YAA website.

The cheque should cover both the YAA and NCAS subscriptions and be made payable to "Yorkshire Archery Association" or "YAA".

AGB affiliation fees 2016-2017

Some significant changes were made to the national membership fee structure at the Archery GB AGM on the 16th of April 2016.

The bloc fees for junior and disabled clubs have been scrapped. Juniors and disabled archers will now be required to pay an individual fee of £10.50.

A new age group of 18-24 years has been introduced. These archers will also pay an individual fee of £10.50.

The pro-rata reductions have been changed from quarterly reductions of 25% to a half-yearly reduction of 50%. New and returning archers will pay 100% of the annual fee if joining between October and March, and 50% of the annual fee if joining between April and September.

These fees are applicable for the membership year 1 October 2016 to 30 September 2017:

Fees as of 1 Oct 2016Full yearJoining Oct - MarJoining Apr - Sept
Direct Member Senior (aged 25 years and over)£50.00N/AN/A
Direct Member Senior (aged 18 to 24 years inclusive)£10.50N/AN/A
Club Member Senior (aged 25 years and over)£42.00£42.00£21.00*
Club Member Senior (aged 18 to 24 years inclusive)£10.50£10.50£5.25*
Junior Member (under 18 years, all categories)£10.50£10.50£5.25*
Disabled Member (all ages)£10.50£10.50£5.25*
School or Scout Troop Club (en bloc)£75.00N/AN/A
University Club (en bloc)£140.00N/AN/A

* Pro-rata fees are only available to new members, or returning members whose membership has lapsed for at least 18 months.

When there are exceptional circumstances (accident, ill health, bereavement or similar) associated with lapses of membership of less than 18 months, the Membership Services Manager, at his sole discretion, may authorise a pro-rata fee when the member rejoins

The relevant Archery GB membership fee is applicable from the date the new member joins the club.

Policies, procedures, documentation etc

The Yorkshire Archery Association adheres to the policies of the Grand National Archery Society.

Policies and related information will be added to this page. In the meantime, please contact the county secretary if you require specific information about policies.

Special requirements at YAA shoots

The YAA has researched its obligations under the Equality Act 2010 and considered its responsibilites to disabled and able-bodied archers. The frequent difficulty in obtaining volunteers for work parties has been factored into the considerations. The following policies have been adopted:

 For indoor competitions organised by the YAA, the disabled archer will be required to vacate the shooting line after shooting their arrows.†If the disabled archer requires assistance in collecting and scoring their arrows this will be permitted, but it is up to the archer to arrange this assistance themselves.

 For outdoor competitions organised by the YAA, if the Organiser is notified that the disabled archer requires to stay on the shooting line after shooting their arrows, this will be arranged by only allocating 3 archers to that particular target. If the disabled archer requires assistance in collecting and scoring their arrows this will be permitted, but it is up to the archer to arrange this assistance themselves.

Coach qualification grants

APPLICATION FOR COACH QUALIFICATION GRANT

At the January 2017 Committee Meeting, the YAA Committee reviewed the YAA Coach Qualification Grant Policy. Based on evidence of claims received during 2016 it was agreed that the September 2015 Policy would be amended to issue Coach Qualification Grants during 2017 as they are received, rather than waiting until 31st of January of the following year.

In line with the paragraph from the original May 2014 Policy, but updated in terms of dates, this revised policy will take effect from 1 January 2017 for coaches qualifying at Level 1, Level 2, County Coach and Senior Coach. Applications for grants from coaches qualifying at these levels in the 12 months prior to this date will be accepted. No applications for grants will be accepted for any coach qualification achieved before 1 January 2016.

In future, retrospective applications will be accepted for Coach Qualification Grants from coaches qualifying in the current and previous calendar years only.

The date of course completion will be taken as the date of the issue of the Coach Qualification Certificate.

This policy will be reviewed throughout 2017, with a view to not exceeding the maximum budget set by the Committee at the January 2017 Committee Meeting. If the amount claimed during 2017 is greater than the budget set, this grant scheme may be withdrawn with immediate effect.

January 2017 Grant Conditions
As with all YAA grants, all applications will be considered on merit by the YAA Committee, giving due consideration to the state of the association's circumstances and finances at the time of considering the application.

The grant is only available to coaches affiliated to the YAA, either through their club or directly, and who operate as coaches in the YAA area.

The application for a Coach Qualification Grant must be made on the application form below and must be accompanied by a COPY of the Coach Qualification Certificate. The completed application should be sent to the YAA Treasurer at the address given in the form. Applications via e-mail are acceptable, providing a copy of the certificate is attached.

With effect from January 2017 the levels of grant available are:
 Level 1 - £30.00
 Level 2 - £50.00
 County Coach - £75.00
 Senior Coach - £75.00

Application form:
 Application form, January 2017 revision (DOCX)


Dave Phillips
YAA Treasurer


YAA contributions to costs

YAA members (archers, judges or coaches etc) may apply to the YAA for a contributory grant towards the cost of expenses incurred attending events abroad where the member is representing their country.

YAA judges and coaches may apply to the YAA for a contributory grant towards the cost of expenses incurred attending conferences (within the region or nationally).

Applications are normally to be submitted prior to the event, in writing to the Committee, through the County Treasurer, Judge Liaison Officer or County Coaching Organiser. Applications after the event may be accepted in exceptional circumstances.

Each application to be made on the approved YAA Application Form, which will require the applicant to supply some details of anticipated costs of the event to them.

Each grant will normally be limited to £50 per application. There is no limit to the number of applications which may be submitted and all applications will be considered on merit by the YAA Committee, giving due consideration to the state of the Association's circumstances and finances at the time of considering the application.

 Funding application form (Word version)
 Funding application form (PDF version)

Dave Phillips
YAA Treasurer

The Yorkshire Award

At the 2007 AGM it was agreed to establish THE YORKSHIRE AWARD. The YAA Committee considered the introduction, criteria and design of such an award during 2006 and 2007, and are now in a position to promote THE YORKSHIRE AWARD and to seek nominations for recipients from Yorkshire Clubs.

The rationale behind the development of such an award was that we have a need of an award on the same lines as the 'Award of Merit' to be aimed at club level. The 'Award of Merit' is a prestigious award for enduring dedication to the county but possibly out of reach of the majority of 'club level' archers.

It was decided to have a prestigious award where clubs can nominate individuals or couples who, in the eyes of their club, deserve recognition for services to that particular club. It was agreed that there would be no set deadline for submission of nominations, but that presentations of The Yorkshire Award should be made where possible at the Yorkshire AGM, or either the Indoor or Outdoor Championships.

The YAA Constitution now states:

Clause 28 - The Yorkshire Award

The Yorkshire Award shall be presented by the General Committee to a Yorkshire Archer, or couple (that is, who are affiliated member(s) of the Association) who has done exemplary work within or on behalf of their particular club, over a number of years. Nominations for The Yorkshire Award, from Clubs, should be sent in writing to the Association's Secretary, accompanied by a citation, for consideration by the General Committee.


The nomination and citation form can be downloaded by following the link below:
 Yorkshire Award Nomination and Citation Form

Dave Phillips, YAA Hon. Secretary

Selection for county teams

There have been several cases where an archer has been selected to shoot for Yorkshire and has had to pull out. This is not a problem where the YAA has been informed of the archer's absence in time for a replacement to be arranged, but is a serious problem where the YAA is not informed and only finds out when the archer fails to turn up for the tournament.

The YAA has decided that any archer who lets us down in this way will not be considered for selection for the next 12 months. This will not apply where the archer has given advance notice of absence, or where there's a genuine reason why notice couldn't be given.

Data Protection Act

Dave Phillips, YAA Secretary, sent a letter out to all YAA club secretaries on the 21st January 2006. This expressed his concerns about the responsibilities, actions and limitations of the YAA with respect to the Data Protection Act. The letter included a form by which club secretaries could consent to the use of their contact details in carefully proscribed circumstances.

Only around half of all club secretaries responded to this initial mailing. Consequently, the lists issued by the YAA to club secretaries exclude the contact details of many club secretaries. If you want to have your details restored to this list, please contact Dave Phillips and complete the DPA form.

The necessary form (in Word format) can be downloaded by following the link below:
 Data Protection Act agreement form

AGB equity policy

The Grand National Archery Society (GNAS) aims to ensure that all people, irrespective of their age, gender, ability, race, nationality, religion, ethnic origin, creed, colour, social status or sexual orientation, have a genuine and equal opportunity to participate in archery at all levels and in all roles. That is, as a beginner, participant or performer, and as a coach, official, manager, administrator, employee or spectator; with respect, integrity, justice, democracy and fairness at all levels, within their area of control or influence; subject to the Laws of the Country in force at the time.

It is the aim of the GNAS to ensure that all present and potential members/employees of GNAS receive fair treatment and to provide all its services in a way that is fair to everyone.

It is also the aim of the GNAS in its relationships with its members/employees and in the provision of its services, not to disadvantage any individual by imposing any conditions or requirements that cannot be fully justified.

In pursuance of this policy, the GNAS may take special measures/positive action in favour of any group that is currently under represented in its membership, representative bodies or workforce.

In this GNAS recognises its legal obligations of the following acts:

 Race Relations Act 1976
 Equal Pay Act 1970
 Sex Discrimination Acts 1975, 1986 and 1999
 Disability Discrimination Act 1995
 Rehabilitation Act 1974
 Human Rights Act 1998
 WADA
 Any later amendments to the above Acts of future Acts or Legislation that are relevant to the Society.

In pursuance of this policy, the GNAS reserves the right to discipline any of its members/employees who practise any form of discrimination on the grounds of a persons age, gender, ability, race, nationality, religion, ethnic origin, creed, colour, social status or sexual orientation. Subject at all times to the GNAS Disciplinary Procedure, Child Protection Policy and Codes of Conduct, which should be read in conjunction with this policy.

GNAS will put in place a complaints procedure to deal with complaints or allegations made against any member, coach, official, manager, administrator or employee.

GNAS is committed to signing the Racial Equality Charter for Sport, which is a public pledge signed by National Governing Bodies of sport to outlaw racial discrimination of any kind, subject to being within their area of control or influence. GNAS will endeavour to achieve racial equality within archery.

The GNAS will monitor and evaluate this policy on an ongoing basis and inform the members/employees of its impact.



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